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The NOVELNY Program : Meeting Minutes
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Meeting Minutes

April 30, 2003

10:30 a.m. -3:00 p.m.
Albany Public Library (Albany NY)

Present: Soumaya Baaklini, Mary Brink, Jeff Cannell, Diane Courtney, Bill Crumlish, Marilyn Douglas, Carey Hatch, Dottie Hiebing, Carole Huxley, Cara Janowsky, Mary Alice Lynch, John Meierhoffer, Sara McCain, John Monahan, Mary Redmond, Katherine Storms, John Shaloiko, Janet Welch

Absent: Tom Alrutz, Diana Cunningham, Carol Desch, Loretta Ebert, Phyllis Fisher, James Kadamus, Susan Keitel, Sara Kelly Johns, Wanda Knight, Edward McCormick, Charles McMorran, Gerald Nichols, Marsha Ra, Kathleen Roe, David Walsh

Observer: Lorre Smith, SUNY Albany

Welcome and Introductions-Dottie Hiebing

Ms. Heibing convened the meeting at 10:45 a.m. and introduced new Steering Committee member Kate Storms, who works in the State Library and is in charge of NOVEL Databases.


The minutes of the March 19, 2003 were approved.

Rules of Engagement-Dottie Hiebing

Ms. Hiebing complimented the group, mentioning that some of the strength of the Committee is its ability to work together, make decisions and move forward.

State Librarian's Report-Janet Welch

Mrs. Welch reported on the Federal budget situation and referred to the LSTA handout. Federal funding is in jeopardy if we have a cut in State funding. A 15 percent cut in New York State equals a 15 percent cut on the Federal level ($1.34 million). She suggested that those people who cannot attend ALA Library Legislative Day in Washington, DC, should contact their representatives and let their voices be heard. (Refer to the State Library web site: www.nysl.nysed/libdev/lsta/ for further information and a copy of the handout).

Mrs. Huxley reported on the State budget situation. The legislature agreed on a bill to restore the 15 percent funding cuts. Thanks to the Committee's good work, NOVEL is much more viable than it was a year ago.

Diane Courtney, NYLA President, referred to NYLA's April 29 NYLINE message and encouraged more letter writing.

There has been an extraordinary response from people of New York State and the voices have been heard. Restoration of funding is a first step-but a HUGE step-and we must keep it up. We should be pressing more than ever with our legislators saying thank you for restoration, please stand firm, and that an extra $2 million would keep our foot in the door when temporary Federal money is no longer available for NOVEL. Also important to write to the Governor, as well as the legislators, since they intend to finish passing appropriations bills by Friday, May 2.

Update on NOVEL Databases-Kate Storms

Ms. Storms updated the group on the current status of the NOVEL Databases Project. She distributed two charts that indicated the rapidly growing number of NOVEL database searches. Mrs. Welch mentioned that these charts have been making a dramatic impression on legislators.
It was suggested that the State Library post a schedule of contract expiration dates on the listserv.

Publicizing NOVEL-Dottie Hiebing

One of the recurring responses on the "brainstorming cards" that Ms. Hiebing distributed at the last meeting is the importance of keeping people informed about NOVEL (and the existence of the Steering Committee). Ms. Hiebing requested volunteers for future speaking engagements or instances where members have had an opportunity to speak about NOVEL. Following is an updated listing of speakers, which reflects the new speaking engagements of Diane Courtney and John Monahan.


"NOVEL Speakers' Bureau"



Capital Area School District Administrators - CASDA - (April 4) Sara Kelly Johns
Information Management Advisory Committee - IMAC- NY State Education Department (March 21) Marilyn Douglas
Done: BOCESTo Do: Elementary Principals - BOCES (Sept.) John Monahan
Staff of the NYS Education Department,Office of Curriculum and Instruction (April) John Monahan
Westchester Academic Library Directors Organization - WALDO - Executive Committee - (April) John Shaloiko
NY City School District - Information Technology Directors Phyllis Fisher
Public Library Systems Directors Organization - PULISDO - (June 2) Mary Brink
NYLINK Council - (May) Mary Alice Lynch
NY State Library Staff Meeting - (Oct.) Marilyn Douglas
Queens Library School Seminar Diane Courtney
New York - 3Rs Directors - (June) Dottie Hiebing
Library Schools - Advisory Councils Dottie Hiebing
Regents Advisory Council on Libraries - RAC - (April) Dottie Hiebing
New York State Association of Library Boards - (NYSALB) Trustee Institute - (May) Carol Desch
NYLA Legislative Committee Bill Crumlish
NYLA School Library Media Section Conference - SLIMS - (May) Phyllis Fisher/Sara Kelly Johns



Ms. Hiebing asked members to review the DRAFT "Talking Points on NOVEL" and respond at the end of the meeting. Peggy Buckley will be asked to change the wording of the Gale Health Reference Center-Academic Database to indicate whether all medical (including for profit) libraries can participate. Marilyn Douglas will put the Talking Points on the web site, the NOVEL DB listserv, NOVEL SC listserv, and NOVEL L by early June. Also, a NYLINE message from the Steering Committee will refer people to the item on the website.

NOVEL PowerPoint Presentation-Linda Todd

Will be scheduled for a future meeting.

NOVEL and the Legislators-Mary Redmond

Mary Redmond reported that there has been a good response from the NYLINE request for people to make district office visits to demo NOVEL databases. State Library staff provided demos for the Assembly Libraries and Education Technology Committee and the Assembly Consumer Affairs and Protection Committee. Some legislators have called the State Library requesting followup visits, which is very encouraging. There will be another NYLINE posting requesting people to volunteer to make district office visits, which will include a link to a special NOVEL Demo page on the New York State Library web site.

NOVEL Steering Committee/SHRAB Fall 2003 Digitization Forums

A State Historical Records Advisory Board (SHRAB) meeting is scheduled for May 8. Kathleen Roe will ask SHRAB to appoint a sub-group that will work with NOVEL Steering Committee members John Shaloiko, Sara McCain and Diane Courtney to plan a series of regional forums on digitization issues for Fall 2003 co-sponsored by SHRAB and the NOVEL Steering Committee.

Afternoon Session:

Ms. Hiebing charged the group with considering the following:

Subgroup Report: Access to Electronic Resources-John Shaloiko

Three items were distributed to the group:

Portal Subcommittee Report-John Meierhoffer


--Future Directions

--Developing a Series of Priorities

June Conference Call

Since a number of key Steering Committee members are not be available on June 6, the group decided to tentatively reschedule the conference call for Friday, June 13, at 10 AM. Confirmation to follow.

Recap of the Meeting

Ms. Hiebing mentioned some positive results of the day's meeting: We're making progress, getting better, and making substantive comments. One improvement suggestion was to respond in a timely manner to listserv messages; e.g., "No comment" rather than no response at all.
The meeting was adjourned at 3:15 PM.


CONFERENCE CALL: Tentatively rescheduled for 10 AM, Friday, June 13, 2003.
NEXT MEETING: Tuesday, July 8, 2003, NYLINK Office, Albany, NY

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