Librarians
The NOVELNY Program : Meeting Minutes
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Meeting Minutes

Conference Call
Wednesday, June 16, 2010
9:00-10:00 AM

Present: Weisman (Lead), Bartle, Bower, Burke, Cannell, Choltco-Devlin, Conroy, Duncan, Ebert, Eggleston, Elliott, Fiske, Garvey, Gilloon, Heebner, Hogan, Janowsky, Kendrick, Knab, Krupczak, Legendre, Mayo, McRae, Morea, Penniman, Pope, Ryan-Linder, Woodward, Wyrwa

Absent: Borges, Currie, Desch, Hatch, Kramer, Margolis, Roe, Santangelo, Serlis-McPhillips, Todd, Walsh

Recorder:   Deitz

Welcome/Approval of Minutes-Sarah Conrad Weisman

Ms. Weisman welcomed everyone to the conference call. Roll call was taken. The minutes of the April 22, 2010 meeting were approved: Kendrick moved; Garvey seconded.

2010-2011 NOVELNY Databases—M. Krupczak/A. Heebner 

  • The move to the new Gale databases will start today/tomorrow.
  • Positive feedback has already been received from the school community and health libraries.
  • The NYSL will check with Gale about training, and will provide information to the Steering Committee in a week or so.
  • Training information and database URLs will be posted on the FAQ.

NOVELNY on Facebook-D. Fiske

Mr. Fiske reported that the NOVELNY Facebook page is unofficially "up" and already has 22 fans. Success stories are included in the Facebook page, but since they cannot be accessed by K-12 students, they will be included elsewhere as well. The site can be found by searching NOVELny in Facebook.

Action Item: Following the conference call, the Publicity Committee will discuss the placement of success stories and will give a report at the September meeting.
Action Item: The NYSL will include a link to the Facebook page shortly.
Action Item: Send comments on the NOVELNY Facebook page, including how to keep it "fresh", to Mr. Fiske at dfiske@mail.nysed.gov

Discussion of Activities for the Steering Committee-L. Ebert, S. Conrad Weisman, All

  • Any discussion of the future role of the NOVELNY Steering Committee should include the related issue, New York State Comprehensive Information Service (NYSCIS), which is currently in the Assembly Ways and Means Committee. The Steering Committee could consider how to implement some NYSCIS-like features while the legislation works its way through the State Legislature.
  • Overall, the initial idea behind NYSCIS was to save money by collaborating on database selection using a cost-share model with the field. The NYSL wants to achieve efficiencies of cost by what we already spend and get value on a statewide basis. The NYSCIS legislation was largely shaped by NYLA, so it is important that librarians communicate any concerns about the bill to Michael Borges. The intent of the legislation was to engage the systems and not work around them.
  • Initially, the focus of the NOVELNY Steering Committee was on the five initiatives (below), but the focus has become almost entirely on database acquisition. The Steering Committee may have too narrow a membership if other stakeholders, not just libraries, will be involved with NYSCIS. Should another statewide advisory group be formed to address NYSCIS?
  • There are procurement issues in New York City schools and Long Island schools that will have to be addressed.
  • Schools have SCORE (a coordinated purchasing effort).
The NOVEL Initiatives:
(Excerpted from the full NOVEL Plan, Libraries Expanding Information Access for New Yorkers in the New Century, August 15, 2001)
Initiative I: Increase Access to Electronic Resources on a Statewide Basis.
Initiative II: Expand Resource Sharing in New York State to Improve Electronic and Traditional Access to Library Resources for All Users.
Initiative III: Develop a Coordinated Program for the Digitization of Information Resources in New York Libraries and Other Repositories.
Initiative IV: Enhance the Availability of High-Speed Telecommunications for New York's Libraries Across All Regions of the State.
Initiative V: Develop a NOVEL User Interface (or Portal) that Integrates the Services and Resources Brought Together Under NOVEL.

Discussion of Activities for the Steering Committee-L. Ebert, S. Conrad Weisman, All

  • Any discussion of the future role of the NOVELNY Steering Committee should include the related issue, New York State Comprehensive Information Service (NYSCIS), which is currently in the Assembly Ways and Means Committee. The Steering Committee could consider how to implement some NYSCIS-like features while the legislation works its way through the State Legislature.
  • Overall, the initial idea behind NYSCIS was to save money by collaborating on database selection using a cost-share model with the field. The NYSL wants to achieve efficiencies of cost by what we already spend and get value on a statewide basis. The NYSCIS legislation was largely shaped by NYLA, so it is important that librarians communicate any concerns about the bill to Michael Borges. The intent of the legislation was to engage the systems and not work around them.
  • Initially, the focus of the NOVELNY Steering Committee was on the five initiatives (See box., but the focus has become almost entirely on database acquisition. The Steering Committee may have too narrow a membership if other stakeholders-not just libraries-will be involved with NYSCIS. Should another statewide advisory group be formed to address NYSCIS?
  • There are procurement issues in New York City schools and Long Island schools that will have to be addressed.
  • Schools have SCORE (a coordinated purchasing effort).

Action Item: Ms. Bartle will discuss SCORE vis a vis NYSCIS at the September meeting.

  • The whole idea of NYSCIS is to build it around models that work and build it in tiers. Representatives from SUNY and CUNY have met with the legislators that sponsored the legislation because they were not in favor of mandatory inclusion. Michael Borges will have to provide clarification as to whether "state agencies" includes SUNY and CUNY.
  • Initiative #3: a more coordinated approach to digitization. Some Steering Committee members proposed that more work could be done in that area.
  • Ms. Knab expressed concern about duplicating the work of the 3Rs. Instead, promote NOVELNY with a link to New York Heritage and other digital repositories. If the Steering Committee is in favor, the NYSL will take it under consideration and form a work group. The topic will be an agenda item for the September meeting. In the meantime, Steering Committee members should look at what would constitute the content, where links would come from, how they should look, etc.

Resource Sharing and Delivery

  • Nylink's retrenchment has put the continuation of the LAND delivery system into question.
  • Mr. Penniman invited major stakeholders to a meeting last week for brainstorming. If the Steering Committee members are interested, there can be further discussion of developments at the September meeting.
  • Mr. Penniman noted that there is a sense of urgency:  it looks like Nylink can extend the contract with vendors until December for LAND delivery, then month by month thereafter. A twofold approach is necessary: find a way to continue to operate LAND as it currently exists. Think about re-envisioning delivery so that it might be a hybrid system that would link up to regional and school delivery systems.
  • The NYSL would like to eventually move to a statewide delivery system. There is interest in how regional resources could work together; input and advice would be valuable.

Action Item: Steering Committee members who have ideas on how existing regional delivery systems might work within a statewide system should contact Ms. Ebert, lebert@mail.nysed.gov

  • The current system operates on a flat fee for library systems. The fee is too high for some systems because of low volume. Changing this model would have to be worked out in a new contract.
  • One of the other services Nylink has provided is OCLC services; the model for that is changing as well, which will present a dilemma in terms of contracting with OCLC for state agencies. Although this will not be an issue for many of the systems (they will contract directly) it will be an issue for CUNY, NYSL and SUNY as they will need to work with the procurement process to get a contract with OCLC.

The Future of NECAT

  • By virtue of the fact that NECAT is so small, getting a broader perspective is sometimes difficult.
  • More representation is needed in terms of library groups:  multiple perspectives from each library type; a segment-driven selection process for the committee.
  • There is a need for a larger Steering Committee role:  testing databases and reporting back to NECAT.
  • Any additional NECAT members need to be aware of confidentiality issues in dealing with vendors.
  • There is the reality of funding and procurement issues:  we don't have a lot of selection and choice.
  • Action Item Ms. Weisman will post the five NOVEL Initiatives separately on the listserv for discussion of each initiative: How was each initiative fulfilled? What else do we need to do?

    *****Action Items*****

    Following the conference call, the Publicity Committee will discuss the placement of success stories and will give a report at the September meeting.

    The NYSL will include a link to the Facebook page shortly.

    Send comments on the NOVELNY Facebook page, including how to keep it "fresh", to Mr. Fiske at dfiske@mail.nysed.gov .

    Ms. Bartle will discuss SCORE vis a vis NYSCIS at the September meeting.

    Steering Committee members who have ideas on how existing regional delivery systems might work within a statewide system should contact Ms. Ebert, lebert@mail.nysed.gov

    Ms. Weisman will post the five NOVEL Initiatives separately on the listserv for discussion of each initiative: How was each initiative fulfilled? What else do we need to do?

    The conference call adjourned at 10:10 A.M.

    Upcoming 2010 NOVELNY Steering Committee Meetings/Conference Calls:

    Wednesday, September 22, 10:30 AM to 2:30 PM In-Person Meeting
    NYS Library, 222 Madison Avenue, Albany, NY

    [Bring your calendars! We will have 2011 dates for your consideration.]